Data Protection - registered IFP students
The University of London is a registered data controller and subject to the requirements of the General Data Protection Regulation (GDPR) and associated legislation. These policies apply for all registered IFP students through the Teaching Centre.
The University’s Data Protection Policy can be viewed HERE .
Teaching Centre's Information compliance, records management and information security
A variety of regulations now govern what types of information the Teaching Centre can collect. These regulations also prescribe how the Centre should use information, how the Centre should keep it and who the Centre should share it with.
Under the General Data Protection Regulation (GDPR) we have a legal obligation to protect the information we hold. This applies to information such as:
any applications for the IFP
any applications for financial support and other related issues
disability and disability support issues.
We are keen to support our students and regularly receive enquiries from parents, carers, guardians and relatives regarding issues such as those above. Our engagement and relationship though is with the student (or applicant) and we therefore cannot release information to parents or any other third parties unless prior permission is provided, usually in writing, from the student first. (This is a major difference from the relationship you may have had previously with other schools, however it is a reflection of the transition your son/daughter is going through in to being an adult and the rights and responsibilities that come with it).
On application to the IFP and in enrolment we inform students that we will protect their data. What we can tell you as a parent/carer/guardian is general information regarding the support we offer to our students but as stated above we cannot discuss details of individual cases.
Application process - Information gathered and handling
The personal information collected on applications will be used by the Teaching Centre for making decisions related to your application submission. From time to time, we may be required to submit reports containing Personal Information to certain government authorities.
Applicants upon the time of submission of their 'Application Form' are declaring the following statement:
"I certify that the information and documents submitted in or with this application or to be submitted (all of which together constitute the application) are true, complete and correct including my declarations and that all information relevant to a decision on the application has been disclosed. I understand that it is my responsibility to keep the Training Centre informed of any relevant changes to my information or application materials, occurring between the date of submission of my application and my registration, and I agree to do so immediately after any such changes occur.
I agree that my application to the IFP constitutes my acceptance of the requirements, policies and procedures and of the methods by which applicants are chosen. I accept that the information in this application and its supporting materials may be used by the Teaching Centre to determine my eligibility, selection, and award if I am admitted to the IFP.
I authorise the Teaching Centre to verify any information provided as part of this application and to collect, use and disclose my personal information for conducting a formal or informal background check relevant to this application. These may include but are not limited to criminal record or social media checks. I understand that the discovery that any material information has been concealed, or that any given information is false or misleading could invalidate my application and result in my application to the IFP, being rejected or the revocation of my admission and registration, if I have been admitted".
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